Shipping and Receiving Manager

Decton Staffing Services

Decton is recruiting for a Shipping and Receiving Manager for a manufacturing company in Irvine.  If you are interested please submit yor resume and call Yesenia 949-207-1005.



Oversee incoming and outgoing shipping activities to ensure accuracy, completeness and condition of shipments.  Additionally, study shipping notices, POs, invoices, and orders to determine shipping priorities globally.



  • Direct, delegate, and lead shipping and receiving team while delivering unparalleled customer service in day-to-day operations.
  • Schedule shipments with carriers utilizing methods required to meet shipping/ receiving requirements, specifications, and schedules; follow up with carriers to ensure on-time shipment delivery.
  • Manage domestic and international inbound and outbound shipments.
  • Responsible for executing and providing support for standard operating procedures (SOPs).
  • Maintain order status and consult with Purchasing to determine overdue materials/ parts; inform Supervisors of material status.
  • Work with cross-functional teams to drive supply chain efficiencies
  • Manage freight forwarders and brokers.
  • Prepare planning and inventory procedures in support of management goals including cycle counting, receiving, shipping, material movement, and annual physical inventory.
  • Compare identifying information and counts, weights, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
  • Analyze cost to find the most efficient ways to ship material.
  • Assemble and pack product containers; prepare and affix shipping labels on packages identifying shipping information in an accurate manner, including any special labels that are customer required.
  • Receive shipments and ship product by unloading, unpacking, loading, and directing the movement of items from shipping/receiving platform to storage and/or work areas using forklift or handtruck.
  • Report, monitor, and review daily inventory changes and correct any discrepancies.
  • Prepare all shipping documents in a timely and accurate manner; post weights and shipping charges; document items shipped by recording identifying information of items and transport information.
  • Pull and prepare customer orders; identify and document any non-conformance issues.
  • Prepare shipments by assembling, packing, protecting, and labeling packages.
  • Maintain shipping/receiving materials by checking stock to determine inventory level; anticipating needed materials; placing and expediting orders for materials; verifying receipt of materials.
  • Verify items received by inspecting condition of items; compare count/measure of items to purchase order and packing list; noting discrepancies; document items received by recording identifying information; monitor all items with shelf-life daily and notify appropriate personnel when material has expired.
  • Record data for quantities of materials/parts issued and transferred between locations, inventory and cycle count adjustments (into computer database).
  • Prepare monthly reports for cycle counts.
  • Match POs with Receivers and forward to Purchasing.
  • Report all damaged and defective items, shortages, and returns to Purchasing for credit processing.
  • Supervising personnel
  • Making task assignments
  • Preparing performance reviews
  • Developing disciplinary action as required
  • Monitoring attendance
  • Time card approval
  • Maintaining a safe work environment
  • Strategically manage the end to end logistics of product shipping on a global scale.

This is a partial list of required duties and responsibilities. The performance of other duties not listed may be become necessary as business conditions dictate.


  • 5 to 10+ years of experience building and managing a shipping/receiving team.
  • Strong knowledge of quality systems in a manufacturing environment.
  • Strong background in international shipping/logistics a plus.
  • High School graduate (or GED), with some college course work preferred.
  • Excellent written and verbal interpersonal skills to work cohesively with many diverse groups.
  • Extremely detail-oriented, efficient planning abilities and highly organized.
  • Understanding of compliance within each country’s unique customs regulations.
  • Work with ambiguous requirements and take smart risks.
  • Thrive in a fast pace environment.
  • Computer proficiency to include shipping/ transportations software and MS Office Suite.
  • Familiarity with OSHA and ISO 9000 practices and controls.
  • Familiarity with manufacturing environment, documentation systems, and regulatory compliance.
  • Proven ability to multi-task, work independently, and work quickly and efficiently.
  • Demonstrated problem analysis and decision-making skills.
  • Must be able to fill out bills of lading and be familiar with various forms that are used and required by the major freight carriers; must be able to interpret packing slips.
  • Must be capable of estimating weight, and use that information to calculate the cost of shipping.
  • Must be familiar with proper packaging methods and be able to interpret visual aids used to convey specific packaging requirements.
  • Must be familiar with the most common material handling equipment and be a licensed forklift truck operator.
  • Must have a good working knowledge of part numbers and part usage and understand applications for use.
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