Office Administrator

Decton Staffing Services

Decton Inc. is currently recruiting for a company in Rancho Cucamonga, CA! Currently seeking an Office Administrator. If qualified, please submit your resume and apply below. You may also contact Liz directly @ (949)421-6006. (Call or Text)

 

SUMMARY:

The Office Administrator is responsible for overseeing all office functions of a branch office with five or more employees.

 

ESSENTIAL FUNCTIONS/KEY ACCOUNTABILITIES:

  • Manage all accounting functions of the branch office
  • Oversee branch AR and customer collections
  • Follow and enforce established Company policies, procedures and practices
  • Prepare daily and weekly management reports
  • Process employment paperwork in a timely manner and assist in other employment activities
  • Train new employees on Company policies and procedures
  • Identify opportunities for improving procedures and processes
  • Act as employee liaison to the corporate office on payroll, benefits, accounting and fleet issues
  • Assigns duties, prepares schedules and ensures office employees are cross-trained

OTHER RESPONSIBILITIES:

  • Perform other duties as assigned by the Branch Manager, Division Admin and/or corporate office personnel
  • Assist with bank and financial audits as needed

SUPERVISORY RESPONSIBILITIES:

  • Directly supervises and oversees five or more office employees
  • Interviewing, hiring and training and disciplining office employees
  • Has authority for the planning, assigning and directing work

KNOWLEDGE, SKILLS AND ABILITIES:

  • Strong attention to detail and able to handle multiple tasks simultaneously
  • Ability to handle confidential matters with discretion
  • Excellent command of the language with the ability to communicate effectively, both orally and in writing, with all levels of employees, management, outside vendors and customers
  • Ability to read and interpret documents such as procedures manuals, safety rules, and operating and maintenance instructions 
  • Strong computer skills including advanced knowledge of Microsoft Office, and the ability to create and edit documents and spreadsheets
  • Ability to analyze situations, gather appropriate facts and determine appropriate action
  • Ability to maintain satisfactory working relationships with co-workers, vendors, and the general public and other personnel.
  • Ability to calculate figures and amounts such as bids/proposal totals, discounts, sales tax and commission
  • Must have dependable transportation, a valid driver’s license and proof of in-force auto insurance at required levels

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree preferred
  • Minimum four years of accounting and office experience
  • Minimum two years of supervisory experience


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